Finally, everybody agrees that no one pursuit can be successfully followed by a man who is preoccupied with many things—eloquence cannot, nor the liberal studies—since the mind, when distracted, takes in nothing very deeply, but rejects everything that is, as it were, crammed into it. There is nothing the busy man is less busied with than living: there is nothing that is harder to learn.
Being busy is perceived to be a good sign that a project manager or team member is “on-it”. But being busy does not mean that you are productive and contributing significantly to project delivery. The truth may be far from reality.
Every now and then, we see and hear that project managers’, team members’ calendar show them as busy, all the days. The busyness quotient for your workday may be higher because of project meetings. Someone outside project may perceive that you are working hard on things and would expect that the project that you are working on might be suffering, but you are ‘working hard’ to getting those back on track. Project manager attending these meeting may perceive things differently.
Just because project manager or project team member has been invited to so many project meetings, he/she is busy and he/she is getting exhausted sitting through those meetings but does he/she able to get things done, or make project actually move forward? Whether project managers’ and team members’ energy, time, concentration are translating to project success or moving things forward? If answer is no, then things are not going in right direction. This is certainly a problem that you as a project stakeholder need to identify, recognize and address.
So you do agree that just showing off that you are busy in project meetings is not important than meeting your project’s objectives and project’s goals.
Yet there are psychological and scientific reasons to not have lengthy meetings or multiple meetings. The research conducted by psychologists and neurologists at University of Minnesota, found that that humans have a bounded cognitive resources and as these fixed amount of ‘executive’ resources are consumed, human starts making bad decisions.
If we are to assume that business meeting is the place where employees or executive management are supposed to make conscious, well justified decisions, it warrants their commitment, concentration and best of psychological state. And going by research finding, multiple and long duration project meetings certainly consume limited cognitive resource and ultimately participants would not be in a position to make right decisions and choices. Thus many meetings a day or marathon meetings may not actually help your organization move forward but it can become counter-productive too.
Of course being practical, you cannot avoid meetings at all. The extreme no-meeting attitude will not help you either. Let’s see what can be done to make meetings productive – few quick tips.
Image source: newhomesalesleaders.com
About Zilicus: ____________________________________________________________________
ZilicusPM is project management software that offers an incredibly simple and collaborative way to manage projects. Try ZilicusPM a powerful tool to stay on top of things with aesthetic dashboard. ZilicusPM enables online project planning – WBS, online scheduling, resource assignment, Gantt chart, project tracking, issue management, online calendar, risk register and much more. Sign up for 30-days risk free trial.