Project Cost Management Software Features

Get Grip on Project Financials

Most organisations have a process do project accounting but what sets successful ones is the grip they have on finer aspects of projects cost. Using ZilicusPM you can have

Get Clear Visibility to Project Budget, Cost, Billing

As a project manager managing multiple projects at the same time or portfolio manager responsible for a project portfolio, you can track financial health of all your projects at a click. You have following avenues to track project budget, cost, billing, expenses

Instil Positive Culture of Tracking Time, Expenses

ZilicusPM offers easy to use yet robust time tracking tool and expense tracking software. Team members can submit their time and project expenses on the go, using their smartphone or tablets. One can track time against tasks, issues, risks as well as ad hoc items in a project. This information is of immense value to any organisation.

Track finer details of project planned, actual cost, billing

ZilicusPM is one of its kind online project cost management tool that allows tracking of cost elements even at task level which gets rolled up to summary tasks, projects to portfolio to company level. The precise break up of cost information gives meaningful information for management such as

• Planned Cost - Fixed, Resource, Other
• Actual Cost - Fixed, Resource, Expenses

Set the bar high for effective project cost management

Effective project management needs a closer look at and control over project costs. This can work only if project manager is well versed and particular about acknowledging cost impacts of project issues, risks, change requests on project timeline, resources; Project manager uses correct earned value results to decide course of actions. Using ZilicusPM project manager can set traceability among project issues, risks reported and change request accepted to project schedule.

Approval For Project Budget, Timesheet, Expenses

ZilicusPM is one of its kind online project cost management tool that streamlines the process of approving project requests (looking at project budget, estimated cost, resource rates, portfolio managers can approve/reject project requests), approving/rejecting submitted timesheet, expenses, etc. You can set transparency as well as accountability as far as project financials is concerned.

Allocate Project Budget

Project manager when creates a project, can allocate budget to it. He/she can also set preferences in terms of billing - how he/she would like to account billability.

Set Organization Level Resource Cost, Billing Rates

Now you can set default rate for new resource being added to your organization. These resource cost and billing rates are available to all project managers whenever they create new project.

Resource Rates for a Project

As a project manager, you can overwrite the resource rates (cost rates, billing rate per hour) which were defaulted at organization level.

Track project budget, billing and cost

As project execution starts, you as a project manager would like to track whether overall estimated cost is overshooting budget, whether actual cost is within budget or project is at risk, what is total revenue generated by current project

The financial number for your project are shown in your own currency. Based on your organizations currency, the currency for your project will be automatically shown to you.

Project Dashboard - Cost, Budget, Billing

For your project, ZilicusPM lets you track project budget, estimated cost, actual cost and revenue earned. You can view all these numbers in a bar chart in project dashboard. It is a view where you can quickly get the sense of health of your project in financial terms.

The financial numbers displayed in this dashboard are presented in your own organization's default currency.

Track Project Portfolio Cost Matrix

Of course, if you are a portfolio manager, you can track project financials for all the projects in your portfolio. You can view budget, estimated cost, actual cost for each project in your portfolio.

Track Project Expenses

In your projects if you have budget allocated and you wish to track costs in terms of resource cost and expenses, ZilicusPM lets you track all these.

• Submit new expense sheet
• Add expense Item, set expense category
• Submit for approval of project manager

Customize Expense Categories

You can create your own/customized expense categories. ZilicusPM provides set of default expenses categories (e.g. Airfare, Parking, Meals, Local Transportation, etc). You can change existing categories, add new ones.